2025 National Institute for Theory and Mathematics in Biology Annual Meeting

Air and Rail

For funded individuals, the foundation will arrange and pay for round-trip travel from their home city to the conference.

All travel and hotel arrangements must be booked through the Simons Foundation’s preferred travel agency.

 

Travel Deviations

The following travel specifications are considered deviations and will only be accommodated if the cost is less than or equal to the amount the Simons Foundation would pay for a standard round-trip ticket from your home city to the conference city:

• Preferred airline

• Preferred travel class

• Specific flights/flight times

• Travel dates outside those associated with the conference

• Arriving or departing from an airport other than your home city or conference city airports, i.e. multi-segment or triangle trips.

All deviations must be reviewed and approved by the Simons Foundation and, if the cost is in excess of what would normally be paid, a reimbursement quote must be obtained through the foundation’s travel agency before proceeding to booking and paying for travel out of pocket. All reimbursements for travel booked directly will be paid after the conclusion of the meeting.

 

Changes After Ticketing

All costs related to changes made to ticketed travel are to be paid for by the participant and are not reimbursable. Please contact the foundation’s travel agency for further assistance.

 

Personal & Rental Cars

Personal car and rental trips over 250 miles each way require prior approval from the Simons Foundation via email.

Rental cars must be pre-approved by the Simons Foundation.

The James NoMad Hotel offers valet parking. Please note there are no in-and-out privileges when using the hotel’s garage, therefore it is encouraged that participants walk or take public transportation to the Simons Foundation.

 

Hotel

Funded individuals who require hotel accommodations are hosted by the foundation for a maximum of three nights at The James NoMad Hotel, arriving one day before the meeting and departing one day after the meeting.

Any additional nights are at the attendee’s own expense. To arrange accommodations, please register at the link included in your invitation.

 

The James NoMad Hotel
22 E 29th St
New York, NY 10016
(between 28th and 29th Streets)
https://www.jameshotels.com/new-york-nomad/

 

For driving directions to The James NoMad, please click here.